Arrival + Departure Information

Residential Arrival Information

Registration for residential students begins at 1:00pm. Students should arrive between 1:00pm and 5:00pm. Parents and family are asked to leave the campus no later than 5:30pm.

Throughout the afternoon of Arrival Day, there are an assortment of staff-led activities going on at the program, including regular campus tours. We encourage families to join students on a campus tour and help them get moved into their suites. In addition, there are optional parent meetings available with the Dean of Students and/or Program Heads at 1:30pm and 3:30pm.

For students arriving alone, please be assured that Explo staff will help them get settled and will be available to answer any questions that might come up.

PLEASE NOTE: We cannot accommodate early arrivals. Explo is not responsible for the supervision or well-being of any student arriving on the Yale campus before 1:00pm on Arrival Day.

Travel By Plane
Explo will provide transportation from Bradley International Airport (near Hartford, CT) to the Yale campus for students whose flights are scheduled to arrive between 12:00pm and 5:00pm on Arrival Day. Students will be met at the baggage claim by Explo staff members wearing bright orange Explo Staff T-shirts.

Students whose flights are scheduled to arrive after 5:00pm, or at an airport other than Bradley, must arrange for private transportation to campus. We encourage families to book their students' transportation through our travel partner, Colpitts World Travel at 781.326.7800, ext. 460.

Instructions For Students Arriving at Bradley
Get off the plane, follow signs to the Baggage Claim area, and look for Explo staff in orange T-shirts. If arriving early, wait in the Baggage Claim area for Explo staff to arrive. Take our summer Main Office phone number with you and call us if there are any questions when arriving. We will be answering the phones, and our airport staff are in touch with us by cell phone. Our summer Main Office number is 203.432.1777.

Alternate Airport Locations
If arriving at Bradley International Airport in Hartford, CT presents unmanageable planning difficulties for your family, Colpitts can arrange service to and from JFK International Airport in New York City. Colpitts will work with another Exploration travel partner, BostonCoach, to arrange for pick-up at the airport and drop-off at the Yale University campus. Please note there will be additional fees for this service.

Travel By Train
Staff in orange Explo T-shirts will meet trains arriving between 1:00pm and 5:00pm at Union Station in New Haven. If you have any questions or concerns, please call our summer Main Office at 203.432.1777. Consult Amtrak at 1.800.USA.RAIL for train times and fares.
 

Residential Departure Day Information

On Departure Day, all students MUST be out of their rooms by 9:00am and off campus by 12:00 NOON.

Please schedule flights to leave between 8:00am and 1:00pm. Our buses will take students to Bradley International Airport in Hartford from approximately 6:00am to 12:00pm. If transportation is needed earlier than that, we will help your student arrange for alternate transportation, but we will not be able to accompany him/her.

Buses for the train station depart between 7:00am and 12:00pm. It is important that all students depart by 12:00pm, as our staff have to quickly ready the dorms for second session students (or to vacate the campus after second session). We are not able to supervise anyone on campus after 12:00pm.

* Note for Residential Students Attending Two Sessions:
On Saturday, July 20, 2013, first session residential students will be departing. New residential students will arrive the next day. Parents or friends may want to sign out two-session students on Saturday. Students leaving campus should be picked up by 12:00pm on Saturday and returned to the program on Sunday between the hours of 1:00pm and 5:00pm. Students should sign in and out at the Main Office since we will not have staff available on campus to be with students. We take all two-session students remaining on campus on an extended Saturday trip, featuring lunch, dinner, and evening entertainment. This allows us to clean and freshen the dorms for the next session’s students arriving the next day. Students who participate in our afternoon/evening trip on Saturday, July 20, will be charged $100.

* Note for Students Attending Two Sessions on Different Campuses:
For 10th-grade students transitioning from Explo at Yale (First Session) to one of the Explo Focus programs at Wellesley College (Second Session), parents or friends can sign students out from Yale University on Saturday, July 20, and drop them off at Wellesley College after 1:00pm on Sunday, July 21. Alternatively, students can join the two-session students from their first session campus and meet students from their second session campus on the all-day field trip. Students transferring to their second session program will simply bring their luggage with them on the trip, and board the bus heading back to their second session program. On Saturday night, students will sleep on the campus of their second session program.
 

Day Student Arrival Information

Early Registration For Day Students
First Session Day Student Registration: Sunday, June 30, 2013
Second Session Day Student Registration: Sunday, July 21, 2013

We want you to get acclimated to Explo at Yale as quickly as possible. For that reason, we ask day students to come to early registration on Arrival Day and familiarize yourselves with Explo at Yale's campus, students, and staff before the session (officially) begins. For day students and families who are not able to make it to early registration, there is also an opportunity to register on Monday morning at the normal arrival time.

Early day student registration is on Arrival Day from 3:30pm - 5:00pm and is followed by an evening orientation where students will meet with their Living Group and review rules and procedures. The evening orientation ends at 9:30pm.

Parents are invited to an optional day student parent meeting at 4:15pm on Arrival Day, however, families will be asked to leave campus by 5:30pm and return to pick up their child at the conclusion of the evening orientation at 9:30pm. (Alternatively, day students are welcome to stay overnight following registration and orientation.)

If students and families are coming in by train, there will be shuttles between 3:30 - 5:00pm to ferry you from Union Station to Yale's campus. Another shuttle will bring students back to Union Station at 9:30pm.
 

Day Student Departure Information

Day students are not able to stay overnight on the last night of the program. Any keys and/or prox and dining cards must be turned into the Main Office the Friday before Departure Day.